I wrote here about using domain mail over five years ago. With the number of people not taking advantage of one of the simplest means of branding available, I believe the subject deserves another go round. I am talking about those who are not using their domain email accounts when sending or replying to business email. Domain email is simply an email account using a name of your choice, e.g., email@example.com or firstname.lastname@example.org.
Here are just three of many reasons it is important to use domain mail.
- Professional Presentation
In businesses and on websites of all kinds, too often you will see contact email such as email@example.com, firstname.lastname@example.org (now outlook.com), you@yourISP.com, email@example.com or something similar. Those same addresses get used routinely in emails to clients, prospects, and co-workers. Instead of those personal addresses, your prospects, clients, vendors, and others should be seeing email from firstname.lastname@example.org, email@example.com, firstname.lastname@example.org, email@example.com, firstname.lastname@example.org, or email@example.com. EVERY email sent from and replied to your business should be reminding your prospects, clients and vendors of your brand. Using domain mail is the least expensive branding tool you can implement, and you are branding with every email you send.
If your email doesn’t get delivered and opened, you are wasting your time writing and sending it. Spam has become ubiquitous, and your prospects and clients may hesitate to open an email from a firstname.lastname@example.org, email@example.com, firstname.lastname@example.org or email@example.com address. Deliverability can be critical when you are sending a proposal or answering a specific request. Domain mail addresses are not as prone to be caught in spam filters as the “other” @ addresses I have been mentioning. Your recipients will, at a glance, know the email is coming from your business if you use your domain mail account. Get every email you send delivered and opened.
In other manners of communication, i.e., phone, letters, faxes, and face-to-face, nearly everyone does their best to present themselves and their business professionally. You would be surprised at the number of people who spend thousands of dollars on traditional marketing materials, their web sites and nicely done email campaigns, yet diminish their value by including an inappropriate email address. Using your domain email will present you professionally as many times as you send an email. Why wouldn’t you want to do that with every email you send?
Okay, let’s address the two most common excuses for not using domain mail. The first is, “I don’t want to check two or more email accounts.” With today’s email programs that easily check more than one account at a time (I check over a dozen at a time), that is not a very good reason to miss out on branding with every email. If you honestly feel you can only check one email account, then your email provider can forward as many accounts as you like to just one account. Of course, that account should be a domain mail account. The second reason is, “I like Gmail, and I use firstname.lastname@example.org.” I will grant that doing this is better than using personal non-domain email accounts. It still doesn’t give you the branding or level of professional presentation that is afforded by using domain mail. If you feel you can’t live without Gmail, then use Google Apps for Business, which included Gmail that uses your domain mail. Your mail will get sent from and to email@example.com, but you will still have all the advantages of Gmail’s web-based interface. Google charges $5/user/month or $50/user/year.
Start using your domain mail for every email you send today!
P.S. If you are a client of ours and are not using your domain mail, call or email us and we will be happy to help you get started.